Getting started

Invite your team

Invite people one by one or from a CSV, set their role, and see what each person receives.

ForOwnerAdminManager

Everyone joins a workspace by invitation. Each person gets an email with a personal link, sets their own password, and sees what the workspace collects before anything is recorded. You can invite people one at a time or many at once from a CSV file.

Who can do this:OwnerAdminManagerManagers can invite people as members; owners and admins can give any role except that only an owner can create another owner.

Invite one person#

Open Members
Go to WorkspaceMembers and choose Invite member at the top right.
Fill in who they are
Enter their Email and Name, pick a Role and an Employment type. Optionally place them in a Department, give them a Manager, add them to Teams, or choose a specific Tracking policy.
Send the invite
Choose Send invite. You’ll see Invitation emailed to …. The link works once and expires in 7 days.

The Invite a member dialog with email, name, role, employment type, department, manager, policy and teams — The Invite a member dialog.

Field	What it means
Role	What they can see and do. Members see only their own data; managers and leads see the people in their teams; admins manage the workspace; auditors have read-only access with no screenshots.
Employment type	Employee, Contractor or Freelancer. Used for filtering and reports only — it never changes what is tracked.
Department, Manager, Teams	Decide who can see this person’s time and which department or team policies apply to them.
Tracking policy	Leave it on “Inherit from workspace, department and team” unless this person needs different rules. Policies resolve from the workspace, then department, team, person and device.

Invite many people from a CSV#

Use this when you’re onboarding a whole team. Nothing is sent until you’ve checked a preview.

Open the import
On WorkspaceMembers, choose Import CSV.
Paste your list or choose a file
The columns are email and name, and optionally role, department, teams (separate several with ;), manager (their email) and policy. Up to 500 rows.
Preview
Choose Preview. Each line shows Ready, Skipped (for example, someone who is already in the workspace) or Needs a fix with the reason, such as an unknown role or department.
Send
Choose Send N invites. Only the lines marked Ready are sent; fix the others and import them again.

Sample dataA CSV that matches the Acme Studio demo workspace

email	name	role	department	teams	manager
[email protected]	Tara Singh	member	Design	Brand	[email protected]
[email protected]	Dev Patel	member	Engineering	Platform	[email protected]
[email protected]	Lina Das	lead	Design	Product Design	[email protected]

The Invite people from a CSV dialog with a text box for pasting rows — Paste rows or choose a .csv file, then Preview.

Manage invitations#

People who haven’t joined yet show the status Invited in the Members list. From the row’s menu you can:

Resend invite — emails a fresh link. The previous link stops working.
Revoke invite… — the link stops working and the person is removed from the list. You can invite them again later.

The Members page listing the Acme Studio team with roles and status — Members in the Acme Studio demo workspace.

What the person you invite sees#

They open the link in the email
The page says Join Acme Studio (your workspace’s name) and asks them to choose a password.
They choose Join workspace
They’re signed in straight away.
They read what is collected — before anything is recorded
They see exactly what the workspace collects and what it never collects. Their desktop agent doesn’t capture anything until they have acknowledged this notice.

What the member sees

Members can see everything recorded about them — their time, activity and any screenshots — in the same detail as their manager, from the Me section of the sidebar.

If the link doesn’t work#

Links expire after 7 days and work only once. If someone sees This invite can't be used, choose Resend invite for them.

Questions#

Does the invite email come from TimeLogger?

Yes, it’s sent by TimeLogger on your workspace’s behalf and names your workspace. Ask your team to check spam folders if it hasn’t arrived after a few minutes.

Can someone belong to two teams?

Yes. Add as many teams as you like. Their managers and team leads can then see their time.

Can I change someone’s role after they’ve joined?

Yes — choose Edit… on their row in Members. You can only give roles you’re allowed to grant, and every change is recorded in the audit log.

Do invited people count as seats for billing?

No. Seats are people who had tracked time in the billing period. Someone who hasn’t joined yet hasn’t tracked anything.

Something unclear or out of date? Tell your workspace admin, or write to the TimeLogger team from Settings — we update these guides with every release.