Managing your team

Review screenshots and activity

Read a person’s screenshots, apps and scores fairly — blur, “Removed by employee”, webcam photos and the Worth a look flags.

ForOwnerAdminManagerTeam lead

Each person’s page brings together what was recorded while they tracked time: a timeline, screenshots, apps and sites, activity level and productivity. This guide shows how to read it fairly — the numbers are prompts for a conversation, never a verdict.

Who can do this:OwnerAdminManagerTeam leadFor people in your scope. Auditors can open the same pages but never see screenshots or webcam photos.

Sample dataThe example used in this guide

Person	Team	Policy	Day
Meera Nair	Brand (Design)	Screenshots blurred on the device	Fri 25 Sep 2026

Open someone’s screenshots#

Open the person
Go to WorkspaceMembers and click their name, or click their name on the Live board.
Choose the Screenshots tab
Screenshots are grouped by hour, each with the app in front at the time and the activity level for that hour.
Pick the day
Use the arrows or the date button at the right. Click a screenshot to see it larger.

Meera Nair’s Screenshots tab for a recent workday, with blurred screenshots grouped by hour — Meera’s screenshots as her manager Neha sees them. Her policy blurs every screenshot on her laptop before upload.

Labels you’ll see#

Label	What it means
Blurred	The policy blurs screenshots on the device, before they leave the laptop. There is no unblurred copy anywhere.
Removed by employee	The person deleted this screenshot, which their policy allows. You see that a slot was removed and when — never what was in it. The time itself stays on their timesheet.
Removed by retention policy	The screenshot passed the workspace’s retention period and was deleted automatically, with a signed deletion receipt.
Removed by an admin	An admin deleted it. The deletion is in the audit log.
Webcam	A webcam photo, only where the policy enables webcam and the person has opted in. They get a notification every time one is taken.

What the member sees

People see exactly the same screenshots on My screenshots, and can delete their own where the policy allows it. In the demo, Meera removed one of her screenshots from 25 September — Neha sees “Removed by employee” in its place.

Activity and scores#

The Activity tab lists the apps and websites the person used, how long, and how each is categorised. The Scores tab shows activity level and productivity over time.

Meera Nair’s Activity tab with her top apps this week and her time split into productive, neutral and unproductive — Meera’s week: top apps with their categories, and the split by category. Neutral time is never counted against anyone.

Measure	What it means
Activity level	0–100, from counts of keyboard and mouse input. It measures interaction, not value — low levels are normal for reading, design and calls.
Productivity	Productive ÷ (productive + unproductive) active time. Neutral apps are left out, not counted against anyone. Below 60% classification coverage it shows as insufficient.

Never the sole basis for a decision

Both scores are estimates with published formulas — open Published formulas at the bottom of the sidebar to see exactly how they’re calculated. Activity level must never be the only basis for a performance decision.

Worth a look#

Some patterns in the data can have ordinary explanations but may be worth a conversation. TimeLogger lists them under WorkspaceReportsWorth a look, each with a Review the day link.

Flag	What it means
Long tracked stretch with very little input	Over 2 hours with near-zero activity. Could be reading, calls — or a forgotten session.
Very regular input pattern	Perfectly periodic mouse events with no keyboard input.
Device clock looked out of step	The device’s clock changed while tracking.
Two devices active at the same time	Overlapping input from two devices for one person.
Capture wasn’t working on a device	Screenshots or app sampling failed — often a missing OS permission.
A lot of time left unassigned	High unassigned time over several days.
More self-reported time than usual	A rise in offline entries usually means the agent isn’t capturing.
Time logged outside working hours	The person chose “I am working now” outside the capture window — often an early start or a deadline.
A very long session	One session ran past 16 hours — often a timer left running.

Ask before concluding

These are prompts for a conversation, never verdicts. Members can see every flag raised about them.

Questions#

Can I see what someone typed?

No. TimeLogger counts key presses and mouse events; it never records key content, clipboard, audio or messages.

Why is a whole day of screenshots missing?

The person may have had no tracked time, been outside the capture window or on private time, or their policy may be screenshot-free. Deleted screenshots always leave a “Removed by …” slot.

Can I get a screenshot without blur?

No. Blur is applied on the device before upload; the original never reaches the server.

Something unclear or out of date? Tell your workspace admin, or write to the TimeLogger team from Settings — we update these guides with every release.