Managing your team

Members, departments and teams

Edit people after they join, change several at once, and set up the departments and teams that decide who sees whom.

ForOwnerAdminManager

Your org chart — people, departments and teams — decides who manages whom, which policies apply to whom, and whose time each manager and lead can see. Keep it current and access follows automatically.

Who can do this:OwnerAdminManagerOwners and admins manage everything here. Managers can change the manager and teams of people in their scope, and edit the teams they manage.

Sample dataThe Acme Studio org chart used in this guide

Department	Manager	Teams
Design	Neha Kapoor	Brand (lead Ananya Iyer), Product Design
Engineering	Rahul Verma	Platform

Go to WorkspaceMembers. The page has three tabs: People, Departments and Teams. To add people, see Invite your team.

Edit a member#

Open the member’s menu
On the People tab, choose ⋯ at the end of their row, then Edit…. You can also choose Edit at the top of their member page.
Change what you need
Only the fields your role may change are shown.
Choose Save changes
The change is audited, and their policy and visibility update straight away.

The Edit Meera Nair dialog with role, employment, department, manager, teams, default project and works in — Editing Meera Nair as the owner.

Field	What it means
Role	Only roles you may grant are offered. Only an owner can make someone an owner, or change an owner’s role.
Employment	Employee, contractor or freelancer. Owners and admins only.
Department	Their department. The department’s manager sees them. Owners and admins only.
Manager	Their direct manager, who sees their time and approves their timesheets.
Teams	Teams they belong to. Each team’s manager and lead see them.
Default project	Where their automatic time and timers without a project go. Empty means the workspace default.
Works in (for regional rules)	Only if they work somewhere other than the workspace’s country, for example DE or US-IL. Entered by you, never detected from their device.

Change several people at once#

Owners and admins can tick the boxes on the left of the People list. A bar appears with Move to department, Add to team, Archive and Clear. Each person’s change is recorded separately.

The Members list with two people selected and the bulk action bar — Two people selected, with the bulk actions above the list.

Archiving

Archived people lose access and their agents stop capturing. Their time entries and timesheets are kept. Bulk archive skips you and any owners, and a workspace always keeps at least one owner. Only an owner can archive another owner.

Departments#

On the Departments tab, choose New department, give it a name and optionally a Department manager. The department manager sees everyone in the department. People are placed in a department from their member page (Edit → Department) or with Move to department.

To change or remove one, choose ⋯ → Edit or Delete…. Deleting a department keeps its people and teams (they just have no department), and removes any policy assigned to it, so those people fall back to their team or workspace policy.

Teams#

Choose New team
On the Teams tab.
Fill it in
Name, Department, Manager, Team lead and Members. The team’s manager and lead can see its members’ time, and team policies apply to them.
Choose Create team
Edit it later from ⋯ → Edit, or by clicking the row.

The Brand team in the demo workspace.

All teams, with their department, manager, lead and size.

Managers can edit the teams they manage — the lead and the members — but can’t hand the team to another manager. Only owners and admins create or delete teams.

What the member sees

Every change to someone’s role, manager, department or teams is recorded in the audit log with the values before and after. Moving someone changes who can see their time from that moment on.

Questions#

Can someone be in more than one team?

Yes. They’re visible to the manager and lead of each team they’re in.

Why can’t I change someone’s role?

Managers can’t change roles. Admins can change any role except owner; only an owner can grant or change the owner role. Nobody can raise their own role.

What happens to someone’s history when they move department?

Nothing is rewritten. Their past time stays theirs; only who can see it changes.

Something unclear or out of date? Tell your workspace admin, or write to the TimeLogger team from Settings — we update these guides with every release.